Provide information about your own organization, if appropriate. If over that number, divide into smaller groups. Try to keep working groups to smaller than 30-40 participants. Agree upon an ending time, and keep to it. If time and group size allow, let all participants introduce themselves. Introduce the leader of the community initiative and the discussion leader. Designate a discussion leader or group facilitator who is known and respected, who is neutral on the topic, who has good listening and group process skills, and who can keep things moving and on track. They encourage mingling and set a friendly tone. Provide transportation to the meeting if necessary. Personally recruit community leaders and diverse community members to attend the meetings. Make sure the date, time, location and purpose of the meeting are included. Fliers, advertisements, public service announcements and press releases can all be used. Publicize the forum as widely as possible. If possible, hold the forum in the evening to avoid time conflicts with work and school. Schedule the forum at an easy-to-find, public location which is accessible and comfortable - for example, a library, school or church. Hold meetings at different sites to get real representation. What are alternatives for addressing the problem, given the anticipated barriers?. What local people or groups could contribute?. How can the barriers and resistance be overcome?. What are the other limits on effective prevention/treatment?. Who or what might oppose efforts to prevent or solve the problem?. Are these issues of widespread concern?. What do you need to conduct a public forum? These public meetings offer people from diverse backgrounds a chance to express their views about key issues of concern to you and what can be done about them. Public forums, also referred to as town meetings, are open to everyone in the community. 
They can provide the group with feedback. They can help link your group with people who are able and willing to help. They can provide a database for guiding and explaining actions. They can offer your group valuable insights into the community. Are a first step toward understanding the community's needs and resources. Give people of diverse backgrounds a chance to express their views. A transcript of their ideas about the dimensions of the issue-and what can be done to solve problems and preserve strengths-provides a basis for subsequent planning. In this well-publicized meeting, the facilitators lead a discussion of various aspects of the issue like the community's strengths and potential problems. In the "public forum" or public problem-identification and problem-solving session, citizens discuss important issues such as health problems. This section explains how community leaders can implement public forums and listening sessions into community building and use the results to shape their projects. Citizen participation in community projects can help identify and solve problems. 
Public forums and listening sessions are a valuable resource in upholding open lines of communication with the public. This video illustrates how community input was gathered during public meetings to inform development of the 11th Street Park development project.
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